Administrative Officer I - Clerk's Department

From CivicInfo BC - July 5, 2017

Administrative Officer I - Clerk's Department

Job Code: 2017-131
Duration: Regular Full Time
Last Updated: 7/5/17 9:05 AM

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

The Administrative Officer 1 provides complex administrative support services for the Clerk's Department. An incumbent of this position prepares weekly agendas for Council meetings, acts as secretary to various Council committees, advises on procedural rules during such meetings, prepares reports on behalf of various Committees for consideration by Council and supervises the work of one or more subordinates. This position is often required to act on behalf of superiors during their absence within well-defined limits. The work involves daily contact with elected officials, senior managers and the public. Independence of judgement and tact is expected in all aspects of the work.

The Administrative Officer 1 will arrange and coordinate meetings, take and transcribe minutes that involve interpretation of the collective sense of meetings, and frame motions often from general dialogue. This position also monitors systems and recommends changes to improve efficiency and performs related work as required.

Qualifications for this position include completion of Grade 12 and a two year program in business or public/local government administration, plus considerable related administrative experience in a municipal setting; or an equivalent combination of training and experience. An incumbent must possess in depth knowledge of the Community Charter, Local Government Act, City bylaws, regulations, policies and procedures plus working knowledge of the operations and functions of various City Departments and government jurisdictions. Knowledge of the functions and objectives of the various committees is also required. Ability to establish and maintain effective working relationships with officials, the public and a variety of internal contacts and demonstrate a proactive teamwork approach is essential. Flexibility to work evenings and attend Council meetings is required.

Status: Temporary Full Time from September 2017 to December 2018.

Please apply byFridayJuly 14, 2017.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

Please contact Human Resources at604-294-7303if you do not receive a confirmation email within onehour of submitting your application online.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

If you would like to include a cover letter along with your application, please ensure to include it in the text area for a cover letter section of the application.

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